DJ CRM & DJ event planner. Since 1996. From the first inquiry to the last song.
Gigbuilder runs the whole gig for mobile DJs. Leads, automated replies, contracts, payments, texting, music and timelines live in one place, and your clients log in to plan with you.
✦ Hand-coded by humans since 1996. Enhanced with AI.
Here's how a booking goes in Gigbuilder, from a date check in January to the thank-you after the wedding in June.
A wedding is just one example. Gigbuilder runs every kind of event you book, plus hosted game nights with Gigbuilder Games.
Weddings
Corporate events
School dances
Birthdays
Bar & bat mitzvahs
Quinceañeras
Holiday parties
Music bingo & trivia nights
A date check turns into a lead.
Kayla checks June 5 on your website between meetings, five months out. She can fill in your availability form or just ask your AI chatbot, which answers her questions and collects her details. Either way she gets an answer on the spot, and she lands in your pipeline with everything you asked for. You build the form yourself, with the fields your business needs: her address, the venue, the package she wants, email, phone and more.
Good news, June 5 is open! What's the best number to reach you?
New lead · via your website
Kayla Morgan & Marcus Hill
Wedding Reception · Sat Jun 5, 2027 · Lakeside Barn
The reply goes out before she calls anyone else.
Gigbuilder answers Kayla right away by email, text or both, using the automated replies you set up once. At the same moment your phone gets a text with her date, name and number, so you can be talking to her before she opens another DJ's website.
To Kayla · sent automatically EmailText
Hi Kayla! Great news: Saturday, June 5 is open. Thanks for thinking of us for your wedding at Lakeside Barn. I'll give you a call shortly, or reply here any time.
Your phone · 9:15 am
Gigbuilder: Date request for Sat Jun 5, 2027. Kayla Morgan, (555) 014-2290, Lakeside Barn.
✆ Calling Kayla Morgan…
The contract gets signed from the couch.
Contracts go out as a link, read fine on a phone and are legally binding once signed. You can see every open, so you know she read it twice before she signed.
Entertainment Agreement
Kayla Morgan, client
Sent
Opened
Opened again
Signed
The deposit's in two minutes later.
She pays right after signing, by card through Stripe, Square or PayPal, or straight from a payment app like Cash App or Venmo. The balance and its due date are tracked with the event, so you always know who owes what.
Gold package, 5 hrs
$1,950.00
Deposit, paid Feb 3
−$500.00
Balance due May 22
$1,450.00
CardPayPalCash AppVenmo
They plan the night. You watch it come together.
Kayla and Marcus plan in the Gigbuilder client event portal, which comes with every account and works as a mobile app on their phones. They build the timeline and pick the music: must-plays, do-not-plays and requests from your library or Spotify. Every change lands on your dashboard.
Timeline
Grand entrance
Dinner
Toasts
Cake cutting
Dancing
Music
September
Shut Up and Dance
Uptown Funk
Cha Cha Slide
Chicken Dance
Texts they can actually answer.
Text clients from Gigbuilder and they reply like any other text. Every message is saved with the event, so the whole team can see what was promised.
Hi Kayla, it's Dan. Confirming load-in at 3 tomorrow. Anything change?
Nope! Can we add September after the cake?
Added. See you Saturday!
Sat, Jun 5
3:00pm
Kayla & Marcus Lakeside Barn, June 5, 2027
The crew knows where to be.
Gigbuilder gives the DJ a setup time for the event, and everyone assigned to it sees the same schedule. Assign DJs, MCs and techs, and they confirm from their phones. Run one DJ or a dozen without double-booking anyone.
Role
Who
Status
Lead DJ
Dan A.
Confirmed
MC
Rosa P.
Confirmed
Lighting
Jay T.
Confirmed
Setup 3:00 pm · Grand entrance 5:30 pm · Lakeside Barn
The night runs on their timeline.
You open the same timeline Kayla built in March: grand entrance, dinner, toasts, cake cutting and dancing, with the songs she and Marcus chose for each one. Nothing to print and nothing to guess.
Kayla & Marcus · Tonight
Setup
Grand entranceCrazy in Love
DinnerDinner jazz, their playlist
ToastsBest man, then maid of honor
Cake cuttingSugar, Sugar
Dancing38 must-plays · 2 do-not-plays
Last song. Nothing left to chase.
The balance was paid on May 22 and the timeline ran the way they built it. You pack up and drive home.
Tue, Jun 8
10:00am
Kayla & Marcus Lakeside Barn, June 5, 2027
The thank-you sends itself.
You choose how many days after the event it goes out. Three days after the wedding, Kayla gets a thank-you email from you with a link to a short survey about how the night went.
To Kayla · sent automatically, 3 days after the event
Thank you, Kayla and Marcus!
It was a joy playing your wedding at Lakeside Barn. Would you take two minutes to tell us how we did?